Digital Documents without Scanning Invoices
The Anoto Digital Pen is the perfect solution to reduce costs and bring efficiency to your drivers and your operation. And what could be easier than putting pen to paper? First you save paper, money and time by only printing one copy of a customer's invoice. When the delivery is made, the driver can write on the invoice as normal, the customer signs and keeps the copy of the invoice. Within moments, a digital copy of the invoice with any writing on it and the customer’s signature is transmitted into your entrée software. This eliminates the need to scan the signed invoice with software such as our entrée.DOC module, saving more time and money.
We’ve applied this same technology to Cash Collection Sheets so the cash and checks collected by drivers can easily be applied to the correct accounts. All your driver has to do is write the invoice number, check number (or indicate cash) and the dollar amount collected, and The Anoto Digital Pen’s outstanding handwriting technology will convert what was written into data.
To gain a better understanding of how the Anoto Digital Pen can benefit your business, watch this brief video:
How it Works
When using the Anoto Digital Pen technology, you only need to print one copy of the customer’s invoice on a laser printer (see requirements) using regular paper and toner. The document prints with the Anoto Microdot Patterned surface, which the camera at the tip of the pen uses to determine its location on the page. As the pen writes, the camera forms a digital image of the document which is sent in real time via Bluetooth to the driver’s smartphone, and into your entrée software. If the phone is off, or out of range, the pen’s memory stores the data, which can later be synchronized by USB.
Frequently Asked Questions
How easy is it for my drivers?Using the Anoto Digital Pen is as simple writing with a pen. Drivers only need to ensure they check the right box when they are finished with the delivery invoice, and know where to write payment totals on the Cash Collection Sheet. The only technical component is the pen to smartphone communication, and even if something goes wrong, the documents are still captured and saved in the pen’s memory. We’ve even created a guide to help your drivers learn how to use the Anoto Digital Pen, which you can download here.
What happens if the pen breaks?The Anoto Digital Pen is very durable with only one pen out of every thousand ever having an issue. If you have the warranty or extended warranty from Anoto, a new pen will be sent to you via overnight courier. If the pen is not functional or available, the driver can take a picture of the document with their phone.
How can the driver be sure that the Invoice/Cash Collection Sheet was successfully transmitted into entrée?Once the driver checks the “X-MIT” box with the pen, they will feel the pen vibrate. This signals that the pen has begun the process of transmitting the documents. Within about 60 seconds, their smart phone will display the documents as shown in the image on the right. This verifies that the document has made it to the remote server and is on its way to your entrée V4 software.
What happens if the pen runs out of battery or ink?The Anoto Digital Pen will work for up to 2 weeks on a single charge, and they ink should typically last for a year. Charging your pens every night is a good way to make sure they are accounted for, and have enough battery for the next day. Ink refills can easily be purchased so you always have extra on hand, and the Anoto carrying lanyard offers a place to hold a spare refill.
The introduction of our Anoto Digital Pen interface has been met with more excitement from our customers than any other software module that we’ve offered. The Anoto Digital Pen will quickly become an important part of your daily procedures, just like it has for many of our customers. Watch this brief video to hear what they have to say: