Designed similar to the Ré4 Reporting System the Labels feature uses the same dialogs to create, save, print and manage your labels. This section will provide an overview of label creation, saving label configurations, adding data as bar codes for scanning and printing in the entrée system.

 

There are multiple ways to access labels report options. First you can go to the System ribbon menu > Ré4 Control Panel > Labels > then select the label type from the list > click the Generate button to configure and run the labels. You have all label type options listed in this menu.

 

 

Inventory Reports > Labels

•You can access some item labels using menu path: Inventory ribbon menu > Inventory Reports  section > Labels drop down menu.

 

 

 

 

Ré4 General Tab for Labels

The General Tab is used to input dates and make selections from options available for the selected Label Type. The General Tab options will be different for each label type, Inventory, Lots, Production, and Receipts. The images that follow show you some of the many options available on the General Tab for various label.

 

Inventory Labels

Lot Labels

 

Production Labels

Receipt Labels

 

Warehouse Locations Labels

General Tab Options

•Dates: Enter any needed dates to pull the data for your labels.

•Item Lookup: Use the Search tool to find an item or enter the item number. Enter the number of labels to be printed in Label Qty. For Lot Items the Kill Date will be enabled so you can select a date.

•Item Details: Read only information about a selected item.

•Miscellaneous Options: Predefined styles may be listed select one from the drop down list. Summary, Detail and Non-payment.

•Exclude Options: Various options may be listed here for you to select from.

•Report Options: Options in this area of the screen will change related to the Label Type selected.

•Display page count dialog before printing: Checking this box will cause the Information message box to display a label count before printing is initiated.

•Return to report setup after generating report: Checking this box will return you to the General screen after printing.

 

 

General Tab Pallet Label Options

Receipt Labels options used for Pallet Labels on the General Tab

•Go to the Receipt Labels option and in the Report Options section on the Ré4 General Tab click the Print Pallet Labels option.

•Then check the Prompt for Label Quantities option if you require it. This will ask how many cases should print on the pallet label.

▪If Pallet Label Quantity is defined for the item in the Inventory File Vendor tab using the Pallet Info feature this value will already have a default amount set. Check the box to override this default at printing time.

▪The Vendor File Items Tab will can also contain the Pallet Info and Pallet Label Quantity for the items they sell if you use the feature.

 

•You will need to configure your pallet labels and save that configuration before you can print. Use the menu arrow on the Configure Tab to select the pallet configuration.

 

 

•Layout Toolbar: When you roll your mouse over some of buttons in the tool bar a description of the button will be displayed. The tools are listed from left to right as they are shown in the image here.

 

 

•Label Design Area: There are Label Design Area options below the label image design area. Not all options will be displayed for every Label Type.

 

▪Label tab: Sets label properties.  

▪Height and Width: Should already be filled in from the Avery Label selected in the Page Settings tab.

▪Label Style: Select from Laser or Dot Matrix to match your company printer

▪Options tab: Controls the grid in the label design area above.

▪Show Grid: Turns grid display on or off.

▪Snap Grid: Controls whether fields added to the label are snapped to grid lines automatically.

▪Grid Spacing: Controls the size of the blocks in the label design grid above.

▪Field Type tab: Indicates the type of data in the field selected.

▪Orientation: Choose the orientation of the selected field in the label.

▪Layout tab: Indicates the location and size of the field selected on the label.

▪Horizontal / Vertical Align: Are set using the drop down lists.

▪Contents tab: Displays the filed name and controls Font characteristics.

▪Caption: Displays the caption of the selected field or it can be edited to add a caption to a new field you have added to the label.

▪Font: Choose the Font, Font Size, Color and Font Style for the selected field in the label.

 

•Page Settings Tab: In the Avery Labels drop down menu select the label number you are using. The preview area on  the right will show the format of the label sheet. Now you know how must area you have to work with on your label.

* Avery and all Avery brands, product names and codes are trademarks of Avery Products Corporation.

 

•Use the Group and Sort options at the bottom of the Label Options screen to organize your labels before printing:

 

▪Group By: List of data fields in entrée that can be used to group the output labels.

▪Sort By: List of data fields in entrée that can be used to sort the output labels.

▪Page Break after group: Check this option box if you want a page break at the end of each group.

 

•If you are not using an Avery Label enter the information in the Page Dimensions, Margins, and Label Spacing areas to set up your label.

 

•Click Preview to check your label design with your information on it. Make corrections as needed to the design.

 

Ré4 Filters Tab

Some labels like the Production label shown above do not use the Filters tab to create a label. For other labels this tab provides field filtering using Include Filters and Exclude Filters options lists to reduce the amount of data on your label or to restrict the label data to specific field values.

 

•In the example below the search tool was used to select specific Vendor Number values from the entrée Receipt Labels filtering options. You can use this method for any of the Include Filters to create you labels.

 

Ré4 Configure Tab

Use the Configure tab to name and save new configurations the same as you have been doing for reports. You can also recall the label configurations you have saved in entrée  whenever you need them.

 

 

▪Click the Configure tab then enter a meaningful label name in the Name text box.

▪Enter a short description of the label in the Description text box.

▪Check the "Use selected configuration as default" option for the currently loaded configuration if you would like it to be the default label.

▪Click Save. The new label configuration name will now be displayed in the Saved Configurations area of the screen.

 

•Recall a Saved Label Configuration: Now we want to recall the label configuration to use it again or make some modifications and save it with a new name.

 

1.  Use menu path: Inventory ribbon menu > Inventory Reports  section > Labels drop down menu.

2. Click the drop down arrow on the Configure button.

3.  Click on the name of the saved configuration in the drop down list and it will be loaded.

- or -

 

2. If you are already working in the Configure tab and want to open a different configuration.

3. Click the label name in the Saved Configurations list on the right

4. Click the Recall button and it will be loaded.

 

•Delete Label Configuration:

1. Click the label name in the Saved Configurations list on the right

2. Click the Delete button and it will be removed from the list.

 

 

 

Ré4 Label Output Options Dialog

•When you click OK at the bottom of the General tab screen the Label Output Options dialog box will display. Here you have the last chance to update your label output options before you print. Click OK when done.

 

 

Printer:

▪Click Use in Dot Matrix Mode if that option is available on your printer and needed for printing your labels.

▪Click Dot Matrix Options to view options only available for that type printer.

▪Click the Properties button and the Print Setup dialog box will display. More information follows about Print Setup.

 

Copies: Use the arrows to set the number of copies for the label print job.

 

Label Start:

▪The default is Row 1 Column 1 of the sheet of labels.

▪Use the arrows to change the position on the sheet where you want to begin printing.

 

Save Settings:

▪Yes - save the current changes to the label configuration.

▪No - do not save any changes.

▪Always - always save any changes made to the label configuration.

Ré4 Print Setup Dialog

When you click the Properties button in the Label Output Options the Print Setup dialog box will display so you can assign a printer to your label print job. The settings in this dialog need to be geared to the specific label printing job.

 

 

Network: Click to connect to a printer on your company's network. Labels can be printed in various locations of your business from the office to the warehouse and the loading dock as long as a printer is defined on your network in that location. You will need to enter the printer IP address in the Connect to Printer dialog box that will be displayed to assign a network printer to the label print job. See your IT person for IP address information.

 

The Printer button in the Label Options, Label Layout tab tool bar will open the Print Setup dialog.

 

•Click OK in the Print Setup dialog box to save your settings or click Cancel.

•Click OK in the Label Output Options dialog box and label printing will be initiated.

•If your checked the Display page count dialog before printing option on the General screen the page count Information dialog will display as seen below. You have the option here to click OK to continue printing your labels or Cancel the label print job.

 

 

Labels and GS1 Formatting

Inventory Production Labels have two new fields providing a new barcode formatting option for the Production Label report that meets GS1 formatting and data requirements for case level traceability.

 

The "[Barcode] GS1 Meat / Poultry #1" field formats the data properly for encoding to a GS1-128 or EAN-128C including the FNC1 variable length field terminators where required. The "[Text] GS1 Meat / Poultry #1" field prints the well formatted human readable version of the barcode data as text.

 

 

An option has been added to display Item Number and Invoice Number values as entrée.UPC barcodes in the label printing system. Label type options are: Customers, Vendors, Picking, Inventory, Lots and  Receipt. Any label that utilizes either of those fields can now display them as a bar code.

 

•The layout of the barcode is as follows:

▪If a GTIN is defined for the item in Inventory File Maintenance then that value is used in the first position preceded by the "01" GS1 GTIN AI. Otherwise the supplier part number from the vendor setup as the production vendor is used and is preceded by the "91" GS1 internal company use AI.

▪The item identifier is followed by the "3202" GS1 variable weight AI identifying the format of the case weight encoded as the next 6-digits as weight in pounds with two places of decimal precision.

▪The weight information is following by the "10" GS1 lot number AI. The next six digits contain a zero-padded lot identifier that is formatted from the current date as 2-digit year followed by the 3-digit day of year. This field is terminated using the FNC1 code to properly indicate the end of a variable length GS1 data field.

The lot information is followed by the "21" GS1 case serial number AI. The remaining 8-digits are the automatically generated unique label number determined at print time. It is in the format of 2-digit year following by an incrementing sequence of 6-digits which wraps around after 999999.

Label Printing and the UPC Bar Code Print Option

1.Use menu path: Inventory ribbon menu > Inventory Reports  section > Labels drop down menu.

 

2.Select the label type from the menu.

 

 

5.Click on the Item Number or Invoice Number field in the Available Fields list and drag it to the label. A barcode will appear on the label. Adjust  the size and position of the barcode for your label application.

 

The Item Number and Invoice Number fields may not be available in all the label types listed.

 

6.While the barcode is selected click on the label Contents tab below.

 

7.Select the proper Symbology from the drop down list shown here.

 

 

8.   Continue building the rest of your label following the procedures presented previously in this chapter.

Label Examples

Customer Mailing Labels

 

•Layout for customer mailing labels

•Page Settings for customer mailing labels

 

Picking Labels

•GP Configuration use with Picking Labels

Click this option to open the Gross Profit Configuration dialog. This option will only be added to the toolbar for reports where GP is reported. Make your selections related to your business model.

 

 

•Picking Labels & Catchweight Items

 

Vendor Mailing Labels

 

•Page Settings for vendor mailing labels