Electronic Data Interchange Solutions for Your Vendors & Customers

entrée.EDI modules represent our custom development services supporting Electronic Data Interchange (EDI) between you, your vendors and your customers. Our custom modules help you to remove the antiquated paper-based exchange of business data to bring efficiency and timeliness to your business.

 

EDI is a document standard which acts as a common interface between your entrée software and your vendors and customers in-house computer systems.

 

It is used for e-commerce purposes such as a customer sending an order to your warehouse, you submitting an invoice for payment or submitting a purchase order to your vendor. It eliminates the need for faxing paper documents and internal manual processes which provides the advantages of fewer errors, lower administrative costs and faster order-to-cash cycles.

 

You will find that the Export modifications are structured very similar to each other as are the Import modifications.

 

An EDI Solution for Your Exact Needs

Though many common EDI formats exist (such as "810" for invoices, "850" for purchase orders, "856" for shipping notices/manifests and "832" for price/sales catalog), the "mapping" of the EDI standard to how you have defined you data in entrée, the transmission method (such as Internet based "FTP") and other factors create the need for NECS to customize these transmissions based upon the requirements from your vendor or customer.

For example, an EDI "810" invoice can vary between each of your customers, depending on their specifications. Also, many times a customer or vendor may claim to require "EDI" communications; however their data requirements can differ far from the standard.

Your Custom entrée.EDI Solution

 

When your company has a need for an EDI type document or process for communication between your entrée software and your vendor or customer you begin the process by first contacting the NECS Sales department at 800.766.6327 (NECS) or sales@necs.com.

 

The NECS Sales department representative will begin creating a proposal for your custom entrée.EDI project.

 

NECS will request that you forward to us the data specifications document from the vendor or customer.

 

We will also need their requirements for transmission of the data. Most will use an FTP connection and others may have you use email to send the file.

 

NECS Sales and our technology department will review the requirements and specifications and discuss with you how the data should be mapped within your entrée software.

 

Sales will provide you with a final proposal for the custom EDI project and will finalize the purchase with you.

 

Installing Modifications in entrée

You will find that the Export modifications are structured very similar to each other as well as the Import modifications.

 

Tech Support will usually send you an updated authorization file that has your new modification included with all your existing modifications and add-on modules.

 

•entrée V4 SQL uses the .DAT file made for your business for authorization. Once the new .DAT file has been added to the necs_shared folder the NECS Update Utility must be run to install it in your system.

 

•entrée V3 uses the armod.ema file made for your business for authorization.

 

EDI Data Folder Locations

•entrée V4 SQL usually creates two folders in the shared folder, necs_shared\01\Export  and necs_shared\01\Import.

 

•entrée V3 typically uses the C:\NECS\Import and C:\NECS\Export folders.

 

* Some modifications will create a folder using the interface company name like Coca Cola and not use the generic folders.  

 

Basic Setup Steps for EDI Mods

1.Obtain your FTP connection information from your vendor.

2.Mark Customers in the entrée Customer File and/or Vendors in the Vendor File.

3.Update the Security Management settings for entrée user accounts.

4.Configure FTP connections.

5.Configure IDs Settings.

6.Test the FTP import & export connections.

7.Check the data in your files to be sure it is correct.

8.Setup and test the TEA Scheduler for your import & export tasks.

9.Go live.

 

* All the steps listed above are not used for every modification. See the modification documentation for details or call NECS Tech Support for more information.