Record Controls

In the lower left hand corner of the GL Recurring Entries Maintenance window is the record control. It displays the total number of items in the recurring entries file and has a series of 4 buttons. A description of each of the buttons in the record control is as follows.

 

 

First Record

Clicking the first record button  will move you to the first item in the recurring entries file file.

 

Prior Record

Clicking the prior record button  will move you to the previous item in the recurring entries file file.

 

Next Record

Clicking the next record button  will advance you to the next item in the recurring entries file file.

 

Last Record

Clicking the last record button  will advance you to the last item in the recurring entries file file.

 

Buttons

Add Entry  

Clicking the "Add Entry" button will to insert a new recurring entry into the recurring entry file. For more information on adding a recurring entry, see the corresponding section below.

 

Void  

Clicking the "Void" button will delete an account from the recurring entry file.

 

 

OK  

Clicking the "OK" button will save any pending changes to the recurring entry file and close the GL  Recurring Entries Maintenance window. You will be taken back to the Main Menu after clicking this button.

 

Cancel  

Clicking the "Cancel" button will allow you to cancel changes you're making to an existing recurring entry, or cancel the addition of a new recurring entry.  You will be taken back to the Main Menu after clicking this button.

 

Apply  

Clicking the "Apply" button will save any pending changes to the recurring entry file. This button is useful if you want to save pending changes, but not exit out of the GL Recurring Entries Maintenance window.

 

New Detail

Click the "New Detail" button to add an account to the recurring entry.

 

Delete Detail

Click the "Delete Detail" button to delete an account from the recurring entry.

 

Fields

Number

This is the base entry number. You click the search button to see a list of the current recurring entries.

 

Reference

This is the reference that will be associated with any entries generated from the transaction.

 

Description

This is the description will be associated with any entries generated from the transaction.

 

Date

This is the that will be associated with the transaction. This date will be updated when entries are generated.

See "Generate Recurring Entries" for more information.

 

Frequency

This is the number of entries that will be generated for a given period. The maximum is 9999.

 

Period

Select one of two periods.

 

Maximum

This is the maximum number of entries that can be generated from this transaction. The maximum is 999, or use can use 0 for unlimited entries.

 

Created

This is the date this transaction was created.

 

Last Date

This is the last date an entry was generated from this transaction.

 

Generated

This is the number of journal entries generated from this transaction.

 

Account

You can enter the General Ledger account here, or you can click the search button or press the F5 key to display the General Ledger Account Search screen.

 

Account Description

This is the General Ledger account description.

 

Amount

This is the amount associated with the account.

 

Balance

This is the running balance for all accounts for the recurring entry.