When applying a receipt to a specific invoice, the invoice number may be entered in this field. The receipt amount cannot exceed the balance due of the invoice being paid when using this method.

 

•If the receipt amount is greater than the balance due of the invoice the Error message dialog box will say "Receipt amount exceeds the open balance on the selected invoice. Please use the edit grid to apply the payment."

▪Click OK on the message to continue.

 

 

•If the receipt amount is less than the balance due on the invoice being paid, entrée will display the Partial Payment Options dialog box with the following options.

 

▪Clicking the Apply Payment button will apply the payment. The remaining balance will remain in the accounts receivable file.

 

▪Clicking the Write Off Balance button will apply the payment and additionally post a credit/discount entry to clear the unpaid portion of the invoice.

 

▪Clicking the Go Back button will abort the payment posting and return the user to the cash receipts window.