This section only applies if you have purchased and installed one of the optional SBT Vision Point compatible Accounting System that has been linked to the entrée system.  The Post to Accounts... dialog will open for you to enter the required fields and post to Accounts Payable.

 

Purchase Order

This read-only field displays the purchase order number of the PO being received.

 

PO Type

This read-only field will display the word MASTER for normal purchase orders and SUPPL. for supplemental purchase orders.

 

Vendor

This read-only field displays the vendor number associated with the purchase order.

 

 

 

Reference

Optionally a reference of the transaction may be entered in this field. Typically the check number used to pay the vendor's invoice would be entered.

 

Invoice Amount

Enter the total amount of the vendor's invoice in this field. This field will default to the total received amount of the purchase order.

 

GL Expense Acct

Enter the general ledger expense account the transaction should be posted to in this field. If the expense account is not known click the search button to open the GL Account search screen. This field will default to the GL Control Account that is associated with the vendor and may not be left blank.

 

GL Control Acct

Enter the general ledger control account the transaction should be posted to in this field. If the expense account is not known click the   search button to open the GL Account search screen. This field may not be left blank.

 

•For master purchase orders, this field will default to the default GL account that is associated with the vendor.

•For supplemental purchase orders, this field will default to the default GL account that is associated with the vendor of the supplemental purchase order.

•If the vendor of the supplemental purchase order does not have a default GL account defined, the default account associated with the vendor of the master purchase order will be used.