•Before searching for AP posting detail information you must select the search files. Since history files can be quite large, it's best to search the current files first, unless you're confidant that the posting details are in the history files.

 

AP Batch Search Criteria

Batch

This control and it's search button are both disabled since only one AP batch is available during the release process.

 

Account

You can search for and batch based an a account number instead of an batch number. You can click the search button or press the F5 key to display the General Ledger Account Search screen.

 

•The first step in analyzing posting details is to acquire the AP batch detail. Make a selection for each of these files.

 

▪AP Payable File

▪AP Check File

▪PO File

 

Go button

Clicking this button starts the search for the requested batch.

 

AP Batches

The batches grid displays the batch account summaries associated with the batches that meet the search criteria. Only batches generated as a result of releasing AP are displayed.

 

To search for AP postings you can use one of the following commands.

 

Keyboard        Scroll to the batch account summary and press the Enter key or click the Get AP Postings button.

Context Menu        Double left click the batch account summary.

 

Select Batch

All the batch search controls are disabled since only one AP batch is available during the release process.

 

Batch

This is the batch number.

 

Account

The account number of the summary.

 

Begin Date

This is the begin date of the batch.

 

End Date

This is the end date of the batch.

 

Auto focus to AP grid

If this box is checked, then if a search for AP postings is successful, then first posting in the AP Postings grid will be highlighted. If this box in unchecked, then the current account summary in batch grid will remain highlighted.

 

AP Posting File

Before initiating a search for AP postings, select the AP file to search. Options are - Current, History or Both.

 

Since History files can be quite large, it's best to search the Current file first, unless you're confidant that the posting are in the history files.