Once you have created a payable, you must approve it for payment before you can generate a payment against  it. This option is also useful for displaying those payables that meet your search criteria, such as all payables due on a particular date.

 

An invoice is a payable with positive purchase amount, and a debit is payable with negative purchase amount. The typical sequence of events is to create a number of payables for one or more vendors, approve the payables for payment, and then print a check to each vendor for the payables that have been approved for that vendor.

 

 

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Use menu path: Accounting > Accounts Payable > Manage Payables > Approve Payables.

 

 

 

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Go to the Vendor ribbon menu A/P Transaction section click the Payable drop down menu and select Approve Payable.