When the life cycle of a purchase order has passed, entrée allows the purchase order to be closed, which lets the system know that the purchase order no longer includes items that are due to be received.

 

Once closed, the purchase order cannot be changed and can only be accessed through Print Purchase Order utility. Typically, purchase orders are closed during the receiving process.

 

This section will detail how to close a purchase order using the close purchase order utility.

 

All purchase orders, from the current period, that have been closed are purged from the system when the Close Period utility is run at months end.