When the close general ledger period process is started entrée performs a series of checks to ensure the closing process will complete without error. This section will detail each of the checks that are performed.

 

•When you click the OK button to begin the close the year process and a series of tests are performed to verify that General Ledger is in the correct state prior to closing. A Confirm message will warn you if you have performed a release to General Ledger from Accounts Payable without updating General Ledger. Click Yes to continue.

 

•You are warned if you have not performed a release to General Ledger from Accounts Payable without updating General Ledger.

 

•A Confirm message "You have requested deleting all historical entries prior to the beginning of the closing period. Continue with the closing?" will warn if you have requested deletion of history entries. The message displayed depends upon which one of the three history deletion options you have selected. Click Yes to continue.

 

•The current balance of all accounts (including inactive and summary accounts) is summed, and you will be warned if there is an imbalance (the sum does not equal zero). If General Ledger is unbalanced, you will not be able to close the period.

 

•A Reminder message will display saying that your key financial reports should be generated, all data your data files should be backed up including the General Ledger, prior to closing the year.

 

•Even though the Confirm dialog is displaying "Are you ready to print the GL Journal Register?", the report may not be generated. This Confirm message simply reminds you that the printer must be ready to print the report.