When the close accounts payable period process is started entrée performs a series of checks to ensure the closing process will complete without error. This section will detail each of the checks that are performed.

 

•If the Delete Transaction History option is enabled, You will be prompted for confirmation to delete historical data. Clicking the No button will abort the closing process.

 

•You will then be prompted to confirm that you have backed up your data. Clicking the No button will abort the closing process.

 

•If unreleased A/P transactions exist in the posting file and you are linked to the optional entrée.GL add-on module, a warning message will be displayed. Clicking the No button will abort the closing process.

 

•Finally, you will be presented with a warning message indicating that the AP Master Journal report should be run just prior to closing. This report should be generated using the "Master" style. (The default style of the AP Master Journal report is set to "Selected").

 

•If you try to close AP without printing the AP Master Journal report the Cannot Close AP message below is displayed  and the close process is not run.

 

 

If you use Bank Reconciliation, you should generate the Bank Reconciliation report before starting the AP closing process.

 

•The Updating Vendor History process will be canceled when Update Summary is unchecked.

•The Clearing History Files process will be canceled when the Delete Transaction History is unchecked.

You cannot cancel any process once the closing has started.