An account has a five-digit account number, and an optional three-digit department. The Department is only allowed when the Allow Departments check box is checked in GL Company Maintenance. The account number cannot be "00000", and the department, if allowed, cannot be "000".

 

A department of "000" is reserved for summary accounts. Summary accounts are created automatically by the system, whenever a new account is created which has a unique account major, and departments are allowed. Summary accounts consolidate information for an account group, that is, accounts that have the same account major. Summary accounts are for reporting purposes only, and are created as inactive accounts.

 

Example 1:       The account major for all the accounts in this group is 75130.

75130-000        Warehouse Supplies (Summary)

75130-010        Warehouse Supplies - Domestic

75130-020        Warehouse Supplies - International

 

Example 2:       The account major for all the accounts in this group is 41050.

41050-000        Early Payment Discounts (Summary)

41050-010        Early Payment Discounts - Domestic

41050-020        Early Payment Discounts - International

 

Keyboard                Enter the account number into the Number edit box and hit the Tab or Enter key.

Button                        Press the "Add" button.        

 

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