Controls

Post Button

Clicking the "Post" button will allow you to post the selected balanced entries.

 

Close Button

Clicking the "Cancel" button will close the Post Entries window, and return you to the calling window (Main Menu, GL Create Journal Entries window, or the GL Edit Journal Entries window).

 

Select All Balanced Entries Button

Clicking the "Select All Balanced Entries" button will automatically select all balanced entries.

 

Post

This field is used to select and de-select an entry for posting. When the entry is selected, this field will display a "Y".  When the entry is not selected, this field will display an "N".

 

Entry

The entry number. This field is informational only and cannot be edited.

 

Date

The entry date. This field is informational only and cannot be edited.

 

Description

The entry description. This field is informational only and cannot be edited.

 

Reference

The entry reference. This field is informational only and cannot be edited.

 

Balanced

A "Y" is displayed if the entry is balanced and "N" if the entry is unbalanced. This field is informational only and cannot be edited.

 

Posting Process for the Current Period

1. Access the GL Post Journal Entries window.

 

 

•When called from Post Entries the grid will be populated with entries from the unposted entry file.

 

 

•When called from Edit Journal Entries the grid will be populated with entries from the unposted entry file. See the Editing Journal Entries chapter for more information.

 

 

•When called from the Create Journal Entries the grid will be populated with entries from the unposted entry file, as well as from the temporary file that is used to store entries you have created.

 

2. Select the entries you want to post. You can click the "Select All Balanced Entries" button, which will select all balanced entries.

 

- or -

You can select \ de-select an entry using one of the following commands.

 

Keyboard                Scroll to the entry and press the Enter key.        

Context Menu        Double left click the entry.

 

•Unbalanced entries cannot be selected for posting. A Warning message will display "Unbalanced entries cannot be posted" if you try to post them. Click OK to close the warning. Then de-select the unbalanced entries and try to post again.

 

 

3. Click the Post button and you will see the Confirm message box display "Ready to Post".  

 

4. Click the Yes button to continue posting.

 

 

You must either post or cancel your current period journal entries before you close the period. Closing is not allowed when unposted entries exist.