This section provides a quick reference for applying payments using the cash receipts by customer utility.

 

1a.Enter the customer number of the ship to company, that a payment should be applied to in the Customer No. field and press the Tab key.

-or-

 

1b.Enter any invoice number for the ship to company, that a payment should be applied to in the Invoice Number field and press the Tab key.

 

2.Enter the amount to apply to the customer's account in the Receipt Amount field.

 

3a.Enter the check or unique reference number in the Check Number field.

 

-or-

 

3b.Select one of the alternate Payment Types.

 

4.Optionally adjust the batch number the payment should be posted to in the Batch Number field.

 

5.Optionally adjust the date the payment should be applied to the account in the Apply Date field.

 

6.Optionally adjust the Salesperson ID that is associated with the payment in the Salesperson  field.

 

7a.Enter the invoice number the payment should be applied to in the Invoice Number field.

 

-or-

 

7b.Select the invoice to pay in the Invoice Grid and press the Enter key.

 

7c.Enter the dollar amount that should be applied to the invoice and press the Enter key.

 

8.Click the Apply button.

 

 

 

•Clicking the OK button will apply any pending payments and close the cash receipts by customer window.

 

•Clicking the Cancel button after a receipt amount has been entered, but not yet applied, will prompt the user for confirmation to cancel the pending receipt. Clicking the Yes button will cancel the receipt, but not clear the currently loaded customer.

 

•Clicking the Cancel button when a customer is loaded into the cash receipts window, but with no receipt amount entered will clear the currently loaded customer.

 

•Clicking the Cancel button when a customer is not loaded into the cash receipts will close the cash receipts utility.