Throughout the Accounts Payable manual, you will read references to the General Ledger being enabled. The General Ledger is enabled when:

 

•You have purchased and installed the entrée.GL, General Ledger, add-on module.
•entrée.GL has a chart of accounts defined.
•entrée accounting is selected in the System Preferences General tab.

 

 

Accounts Payable Account Requirements

All accounts entered in Accounts Payable have a five-digit account number followed by a dash '-', and an optional three-digit department. An account number can never be "00000-", and the department, if allowed, can never be "000".

 

The only time a department is NOT allowed, is when the General Ledger is enabled, and the Allow Departments check box is unchecked in General Ledger Company Maintenance. In other words, when General Ledger is enabled, the General Ledger determines whether or not a department is allowed. When General Ledger is disabled, the department is always allowed.

 

Whenever a checking account is requested in Accounts Payable, the account must come from the Accounts Payable checking account file, regardless of the establishment of General Ledger. When the General Ledger is enabled, all other account requests in AP require an active account from General Ledger. When the General Ledger is disabled, other account requests in AP only that the account meet the requirements above.