Click the OK button or the Apply button to save the payable. Before saving the payable to the Payables file, the payable is validated as below.

 

For all payables:

•The payable date must be a valid date

•The payable amount must be fully distributed

•If the payable has Immediate priority, the Due Days will be 0

 

For debits:

•The debit amount and all distribution amounts must be negative

•The priority cannot be Manual Check or Non Check

•Both the Discount Percent and Discount days will be 0

 

For invoices:

•The invoice amount and all distribution amounts must be positive

•Both Discount Percent and Discount Days must be greater than or equal to zero, and if either field is a non-zero value, then the other must be non-zero as well

 

You cannot save a new payable whose Posting Date is within a previous GL period, unless you have Option 109 is enabled. Option 109 allows for the AP postings of the new payable to be automatically released and a GL journal entry for those released postings to be automatically posted to the GL.

 

The GL period window will default to the period determined by the posting date, but you may override the default and post the entry to any previous period. A cancellation from the account dialog will result in the payable begin saved, but no entry posted to GL.

 

An existing payable cannot have it's posting date changed to a date in a closed GL period, regardless of the state of Option 109.

 

Current Year

Select this field in order to post to a period from the current year.

 

Last Year

Select this field in order to post to a period from last year.

 

GL Posting Period

You will post your entries to the period displayed in this field.

 

OK

Clicking the "OK" button will release the AP journal postings, post the GL journal entry, and close the Enter Period window. If any of the AP journal postings is for an Income Statement account, you will have to enter a Net Income account and a Retained Earnings account.

 

Cancel Button

Clicking the "Cancel" button will close the Enter Period window. However, the only option available will be to close the window.

 

Selecting a Period and Year

You can select other Year/Period combinations, however the Period and Year have several constraints: