This section will cover the available options when closing an Accounts Receivable period. This is an overview of closing an accounts receivable period.

 

You should only close one period at a time. Failure to do so will result in inaccurate summary data being posted to the data files.

 

1.Optionally adjust the default Period Ending Date value. This should be the next period to be closed.

 

2.Optionally adjust the default Period to be Closed value. This should be the next period to be closed also.

 

3.Set the desired Finance Charge options.

 

4.Set the desired Purge Zero Lots options.

 

5.Set the desired value of the Post inventory quantity for MTD Physical Movements option.

 

6.Click the OK button. entrée will pre-scan the invoice files looking for unprinted invoices.

 

7.When prompted for confirmation of the closing, click the Yes button to proceed.

 

8.    A dialog will be displayed informing the user of the current progress of the closing process routine. When the utility completes a message will be displayed informing the user the closing was successfully completed. Click the OK button.

 

If any unprinted invoices are found a warning dialog will be displayed.

 

Do NOT proceed with the Closing of the Period!

 

Unprinted Invoices

•It is imperative that unprinted invoices are not moved to history files during the close period process. If unprinted invoices are found (step 6 from above) the following warning will be displayed.

 

"Warning There are still unprinted invoices in the closing period. Check the In-Process Order report for further details."

 

• After clicking the OK button, the closing confirmation dialog will be displayed (step 7 from above). Be sure to select the No option.

 

•This will return you to the Close Period window, where you should click the Cancel button and abort the closing period process until all invoices have been printed

 

•To find out which invoices have not been printed, generate an In Process Orders report. When all the invoices have been printed, the close period process may be attempted again.