Overview of the Cash Receipts by Invoice utility

Cash receipts by invoice is almost identical to the process used when applying receipts by customer number. This section will outline the minor differences as well as provide an overview of the entry process. For more information on the cash receipts utility see the Cash Receipts by Customer section of this chapter.

 

1.Enter the invoice number of the invoice that a payment should be applied to in the Invoice Number field and press the Tab key.

 

2.Enter the amount to apply to the customer's account in the Receipt Amount field.

 

3.Enter the check or unique reference number in the Check Number field.

 

-or-

 

3.Select one of the alternate Payment Types.

 

4.Optionally adjust the batch number the payment should be posted to in the Batch No. field.

 

5.Optionally adjust the date the payment should be applied to the account in the Apply Date field.

 

6.Optionally adjust the salesperson ID that is associated with the payment in the Salesperson  field.

 

7.Click the Apply button.

 

•Clicking the OK button will apply any pending payments and close the cash receipts by customer window.

 

•Clicking the Cancel button after a receipt amount has been entered, but not yet applied, will prompt the user for confirmation to cancel the pending receipt. Click the Yes button to cancel the receipt.

 

•Clicking the Cancel button when an invoice is not loaded into the cash receipts window will close the cash receipts utility.