Batch Search Criteria

Batch

This control and it's search button are both disabled since only one AP batch is available during the release process.

 

Account

You can search for and batch based an a account number instead of an batch number. You can click the search button or press the F5 key to display the General Ledger Account Search screen.

 

 

Go Button

Clicking this button starts the search for the requested batch.

 

AP Posting Files

Before searching for AP posting detail information you must select the search files. Since history files can be quite large, it's best to search the current files first, unless you're confidant that the posting details are in the history files.

 

For each of the files select from Current, History or Both

•AP Payable File

•AP Check File

•PO File

 

 

AP Batches Section

Select Batch

All the batch search controls are disabled since only one AP batch is available during the release process.

The batches grid displays the batch account summaries associated with the batches that meet the search criteria. Only batches generated as a result of releasing AP are displayed.

 

 

To search for AP postings you can use one of the following commands.

 

▪Keyboard        Scroll to the batch account summary and press the Enter key or click the "Get AP Postings" button.

▪Context Menu        Double left click the batch account summary.

 

AP Batches Grid

Batch

This is the batch number.

 

Account

The account number of the summary.

 

Begin Date

This is the begin date of the batch.

 

End Date

This is the end date of the batch.

 

Amount

The amount to be posted for the account.

 

AP Posting File

Before initiating a search for AP postings you must select the AP Posting File to search. Options are Current, History or Both. Since history files can be quite large, it's best to search the current file first, unless you're confidant that the posting are in the history files.

 

Get AP Postings Button

Click this button to search for AP postings associated with the highlighted entry account summary in the entry grid. You may also search by double clicking on an entry account summary, or hitting the return key when an entry account summary is highlighted.

 

Auto focus to AP grid Option

•If this box is checked, then if a search for AP postings is successful, the first posting in the AP Postings grid will be highlighted.

•If this box in unchecked, then the current account summary in batch grid will remain highlighted.