What Happens when I Close an Accounts Receivable Period?

 

▪The current period's transactions are moved to history files.

▪The current period files are cleared up to the specified ending date.

▪The paid invoices are removed from the accounts receivable file.

▪Any unnecessary files are found and erased.

▪Empty or negative quantity lots can be removed from inventory.

▪All closed purchase orders are purged from the data files.

▪Period sales history is updated in the customer, inventory and vendor files.

▪The system will re-index the files as part of the closing process.

 

When Should I Close the Period?

▪This varies from company to company. Periods are closed to reduce the amount of data in the files the entrée system uses most often.

▪Smaller companies should be able to have 2 to 3 months worth of transactions in the current file before noticing a significant system lag. Larger companies on the other hand may only be able to keep 1 to 2 months open.

 

 

 

•After closing the period, you will not be able to change invoices for that period.

 

- You can reprint them through the Extend and Print Invoices utility.

- You could also view them through the Change Invoice utility.

 

•Most companies usually leave 1 months worth of data in the current files at all times.