entrée version 3 has the ability to email documents from with the entrée system. entrée sends emails directly to the assigned SMTP server. SMTP is short for Simple Mail Transfer Protocol, a protocol for sending email messages between servers. Most email systems that send mail over the Internet use SMTP to send messages from one server to another; the messages can then be retrieved with an email client, such as Microsoft Outlook or Mozilla Thunderbird.

 

Beginning in version 3.6.20 the entrée email system has been upgraded to support the additional security features being required by newer mail systems in an effort to fight spam problem. The Email Setup Tab changes that are documented below are a result of this redesign.

 

1.You have more control over the "Sender" and "From" address information for messages which must be sent on a server which requires the "Sender" address to match the authenticated user name.

 

2.The most notable of these security changes gives you the ability to set the sender information and SMTP credentials on a per-user basis from the "Personal Settings" tab of Preferences.

 

3.The system wide mail settings have been expanded to allow for specifying a default "Sender Name", "Sender Address" and "Reply To Address" independently of the "Administrator Address".

 

 

Message Settings:

Optionally change the default body text to something more suitable for your company. Typically whenever a mail message is sent, the user will have the option to type whatever they want for the body of the text. If the user chooses not to modify the body text for the message the Default body text is the message the recipient will see.

 

Sending Email Using SSL Encrypted Servers

Support has been added so you can send email messages through servers that use SSL encryption, such as the SMTP service provided by Google via theSecurity (SSL/TLS) and Server requires authentication option in steps 3 and 4 below.

 

Configure the connection to the SMTP server on your network

1.Click the Configure button to open the Mail Server Configuration dialog.

 

2.a. Enter the Server name of your SMTP mail server. Typically this will be in the format of smtp.hostname.

 

b. Enter the Port the SMTP mail server uses to communicate on.

 

Typically this is port 25. (Get this information from your email provider.)

 

 

 

 

3.   To enable email messages through servers that use SSL encryption:

 

     After you enter the SMTP mail server information and Port number in the Security (SSL/TLS) drop down menu select the Automatic SSL or TSL option.

 

4.   Server requires authentication: If your SMTP server requires users to authenticate (supply a username and password) before sending an email message. You will have to check the Server requires authentication option and provide a username and password to be used globally by the entrée system. The maximum length of the SMTP server password field has been increased from 20  to 32 characters  on the "Email Setup" tab.

 

Server requires authentication: This option allows entrée to send messages through email servers which require the Sender Address on outgoing e-mails to match the user name provided for authentication. When this option is enabled entrée will set the "From" address of outgoing messages to be the authentication user name and any user-specific email address which is defined and will be shown as the "Reply To" address on the email.

 

5.   Identity Area -     Enter the information   for the user logged    into entrée  

Sender Address: Enter the email address that recipients should reply to when you send emails from the entrée system in this field.

 

Sender Name: It is defined for you in your Security Manager user account, that will also be included as the "Display name" in the from email address. This field is optional.

 

Reply To: Enter an email address that recipients should reply if they should not use the Sender Address. This field is optional.

 

The use of the "Reply To" address is only valid for messages which are sent with the system level settings. If a "Sender Address" value is provided for a user under "Personal Settings" then the "Reply To" setting is ignored and all replies will be directed to the sender address.

 

6.Administration Area

Administrator Address: Enter the email address for the entrée system administrator in your mail system. This field is optional.

 

Blind carbon copy the administrator on all outbound messages: If the email administrator should receive a copy of every email that is sent using the entrée system, check the option.

 

7.Click the Test Mail settings button. This will attempt to email a message to the administrator account. If the entrée system is able to connect (and authenticate if required), you will see a dialog stating that a test message has been sent. Click Close.

 

 

An email similar to the one here will be delivered to your Inbox.

 

Click OK in the Mail Server Configuration screen to save your information.

 

If entrée is unable to connect an error message will be displayed, and you will have to modify one or more of the settings defined above.

 

 

 

Each user must enter their personal email address on the Default Settings page of the Personal Settings tab in System Preferences.

 

The email system will enter that personal email address in the "From" field for the email message. If the user does not have their personal email address defined, the message will be sent from the administrator account.

 

Windows 7 requires that you set up the Default Settings for the email information here so they will save in entrée.

 

 

Related Security Manager Password Option

As a security measure, only users that have the Security > Security Management... > Find User Account > Edit > Settings > Miscellaneous system options > # 4 Edit system wide values in Preferences checked will be able to see the BCC administrator account when emails are sent option.