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AP Closing Processes |
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AP Closing Processes |
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AP Closing Processes |
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AP Closing Processes |
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Clearing History Files
Deletes records from the payables, distribution, and check history files up to and including the Deletion Cutoff Date.
| • | The Clearing History Files process will be canceled when the Delete Transaction History option is unchecked. |
Moving Checks to History File
Moves checks to the check history file and clears the current check file. Only checks whose check date is less than or equal to the close date will be moved to the history file.
Moving Distribution Records to History File
Moves distribution records to the distribution history file and clears the current distribution file. Only distribution records whose date is less than or equal to the close date will be moved to the history file.
Moving Payables to History File
Copies open payables to the history file, and moves voided and paid payables to the history file. Only payables whose purchase date is less than or equal to the close date will be copied or moved to the history file.
Updating Vendor History
Moves year-to-date into the history file.
| • | The Updating Vendor History process will be canceled when the Update Summary option is unchecked. |
Updating Vendor File
Period-to-date balances are reset, and if closing the year as well, year-to-date balances are reset.
Updating Bank Reconcile File
Accumulates the amounts from cleared transactions into the balance forward transactions, deletes all cleared and voided transactions, then packs and re-indexes the bank reconcile file. Only cleared transactions whose cleared date is less than or equal to the close date will have their amounts accumulated in the balance forward transaction, and then deleted. Voided transactions are deleted regardless of the date.
Update System File
The SYSDATA file is updated with the new period.
