This area will list your invoice balances with us. You will be able to see a breakdown of any moneys due, discounts we’ve given to you, payment information, and more.

 

The top of this area will show you your total “Open Balance” dollar amount. Below this, you’ll see a breakdown of each of your orders, so you can see how we arrive at your open balance due. This area has eleven columns. The following is an explanation of each:

 

 

1.Inv Date column - This column will show the “Invoice Date” (usually corresponds with the delivery date) of the order.  You have the ability to sort the information in this area (ascending or descending order) by date, by clicking on the column heading.

 

2.Inv No column - This column will show you the “Invoice Number” that was assigned to the order.

 

3.   Cust # column - This column will display your customer number assigned in our order system.

 

4.   Stat column - The Stat column will show the status of the invoice.  Possible status values could be:

 

▪NE (Non Extended):  This means the invoice has not been finalized by us, and the items are most likely just being picked in our warehouse and loaded onto a delivery truck for you.

▪CM (Credit Memo): This is a Credit Memo, and reflects a credit on your account.

▪OP (Over Payment): This is an over payment you made, and reflects a credit on your account.

▪BC (Bounced Check): This represents a payment that did not have enough funds in your bank to cover.

▪FC (Finance Charge): This represents finance charges that have been added to your account because of older invoices not being paid.

▪CF (Bounced Check Fee): Your check to pay an invoice was returned by your bank for insufficient funds.  The amount listed here is the amount due us to cover bank fees.

5.Inv Amt column - This column will show the total invoice amount of the order.

 

6.Payment column - This column will list the total amount of payments you have made to this invoice.

 

7.Cred/Disc column - This column will show the total of any credits or discounts that we have applied to this invoice.

 

8.Net Due column - This column shows the current  monies due on this invoice, after payments, credits, and discounts have been applied.

 

9.Bal Fwd column - This is a unique column as it shows a running “Balance Forward” due.  It is calculated line by line from invoice amounts due, payments, credits, etc. The ending balance forward amount (from the last invoice on the list), will be the same as the current “Open Balance” shown in the top of this area.

 

10.Last Pmt column - This column will show the date of the Last Payment for this invoice that we have received from you.

 

11. Ref No column - This column will show you a Reference Number for this invoice.  Most commonly it is the last check number used by you to make a payment on this invoice.

 

12. Scan column - We have the ability to scan your signed invoice when it is returned to our office by our driver.  If the scan exists, you will see the scan icon,  which you can click.  You will see a PDF image of your actual printed invoices with your signature, etc.

 

There is a report you can generate which will also show you the scanned invoices.  Refer to the Reports chapter in this document for more information on viewing more than one scanned invoice at a time.