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Home

entrée V4

1.800.766.6327
sales@necs.com

entree v4 on imac
 

Innovative Software Built for Successful Food Distributors

Since 1987, NECS has been developing and improving our software to meet the ever changing needs of food distributors.  entrée V4 is an all-inclusive system that simplifies your daily tasks with industry specific features, such as catch weight management, customer special pricing, standard order guides, inventory lot control, and warehouse management.  We pride ourselves in providing the software over 1,500 food distributors have chosen to use as the secret to their success!

 
General Features

google map image of assignment route mapping with an example area of Ohio
Click to Enlarge

The entrée system is easy to navigate thanks to our “ribbon menus” that provide intuitive visual icons.  Individual users can customize their menu options for even easier navigation. 

Google Maps is built into entrée V4 so that you can easily map your customer locations.  Directions and drive times will be calculated from your warehouse so you can easily see your assigned routes.

entrée V4 is easy to use because it is based on recognizable graphics.  We’ve incorporated this concept into your product catalog and automatically include over 600 brands’ information and images.  entrée also has an Internet Image Search feature, that allows you to locate and use additional images.


Inventory Control

entree inventory file maintenance screen highlighting 30-day order breakdown
Click to Enlarge

The entrée V4 system meets all the inventory needs of a food distributor, such as the ability to handle catch weights, breaking cases, lot control, in-house processing, promotions, rebates, bill backs, and more. In entrée, you can create shortage adjustments, track inventory returns, and run Cycle Counts.  If you process your own items, the Kit feature in entrée will provide you with the ability to track inventory and costs throughout the process from ingredients to complete product.

Inventory availability can be projected up to 30 days in the future.  entrée determines this estimate from your on-hand inventory quantities, amount due in from outstanding purchase orders, and allocated inventory from customer sales orders or invoices. 


Cost/Pricing

entree screen detailing item cost/price update
Click to Enlarge

The entrée system will guide you through the process of updating your costs and pricing.  Once you define your required gross profit margins, entrée will automatically update customer pricing as your costs change.  entrée is able to track 5 different cost fields- Real Cost, Landed Cost, Base Cost, Lot Cost, and Market Cost.  Additionally, you can set price levels as an amount defined off a dollar float, a “% of Cost”, or a “% of Sell Price” and assign different customers to these levels.



Invoicing

entree for standard order entry for creating invoice
Click to Enlarge

The invoicing process in entrée has been fine tuned for over 30 years to provide you with a powerful system that is easy to use.  If your staff takes orders over the phone, you will benefit from entrée’s Order Taker Call List which shows a user the calls that they should make on a certain day.  The Order Taker Call List, as well as many other sections of entrée, always provides customer information, such as the items they regularly purchase.  The Standard Order feature was designed to allow orders to be entered quickly, and correctly.  Standard Orders are a list of items that a customer regularly orders, these lists are completely customizable to match your needs. 

Order Guides allow your order taker to keep up with the pace of the customer giving the order, as they will not need to search for an item, but simply fill in the missing quantity.  These guides also ensure that a customer does not forget to order any of the items that they intend to.  The invoicing system of entrée also allows you to easily enter in catch weights, view data from scanned barcodes, manage items that have been added on to an existing invoice, easily route your trucks, generate dashboards, and more.

Additional Invoicing Features Are:

Document

Email / Fax

Sales Order

Quotation

Credit Memo

Invoicing

Backorders

Bottle Deposits

Fuel Surcharge

Substitutions

Hot Messages

Warehouse

Cutting Instructions

Loading Sheet

Cut List

Pick List

Pull Sheet

Picking Labels

Description

All invoice related documents and reports can be emailed or faxed

Customer order management from which invoices can be generated

Customer pricing management for new customers or to manage bids

Customer item returns and credit management

Description

Tracking of customer short shipments for later fulfillment

Tracking container types and credits for empties returned

Additional charge with different options to cover fuel costs for delivery

Tracking of acceptable item substitutions if allowed by customer

Pop-up message to alert order entry of special customer needs

Description

Special cutting/processing instructions per item per customer

Printed document designed for the warehouse to pick a single order

Printed document per item of an orders special cutting instructions

Printed document for warehouse picking by route

Printed document for warehouse picking by item

Label generation for each unit of an item on a customer's order

 

Accounts Receivable

Entree Credit Hold Queue Management
Click to Enlarge

The Accounts Receivable features in entrée V4 enable you to optimally manage your customers.  In the Customer Account Inquiry screen, you can quickly view the summary of a customer’s account status. You can easily manage cash receipts and apply any combination of checks, cash, credit memos, etc. to a customer account.  Similarly, the entrée system allows you place a customer on credit hold, and prevent invoices, credit memos, sales orders, and quotations from being generated.  Like many features in entrée, this process is completely customizable and allows you to set the parameters as to when a customer is automatically put on, or taken off credit hold.

In addition to being able to accept cash or checks, entrée is now equipped with credit card processing features.  With entrée.NET, your customers will be able to place an order at any time and have the funds transferred directly into your bank account.


Purchasing

entree Vendor File Maintenance screen
Click to Enlarge

It is imperative for a food distributor to have the proper amount of inventory on-hand, but the entrée system eases the buying process with its automated purchasing tools.  Our system analyzes past sales, order points, pallet configurations, vendor minimum orders, lead times, seasonal usage, minimum stock levels, and more to determine when and how much of each product should be ordered.   These suggested reorder amounts will ensure that you always have the right amount of product on-hand.


Dashboards

entree software dashboard
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Dashboards in entrée are interactive and completely customizable to provide you with the optimal tool for analyzing your business data.  Dashboards allow you to visualize your data.


Reports/Labels

entree new task schduler screen
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The entrée system provides hundreds of customizable reports so that you will be sure to find one that matches your exact needs. The Report Scheduling Utility allows you to set specific times for certain reports to be generated. 
Below is a list of some of the popular report types.



Report Type

Inventory Pricing

Inventory General

Inventory Labels

Inventory Movement

Customer Sales

Customer General

Customer A/R

Customer Analytics

Customer Shipping

Vendor Purchasing

Vendor Receiving

Vendor A/P

Salesperson

Name

Price List, Price Change, Sales Promotions

Count Sheets, On-Hand, Kits, Warehouse Locations

Items, Lots, Receipts

Lot History, Physical Adjustments, Movements, Receipts/Returns

Chain Store, Commodity, Gross Profit, Invoice Register, Tonnage

Bid Price, Call Sheets, Inactivity, Order Forms, Special Pricing

Aging, Cash Receipts, Credit Hold, Finance Charge, Sales Tax

Comparative Sales Analysis, Price Exceptions, Weekly Projections

Backorders, Below Cost, Pick List, Route Tickets, Pull Sheets, Shortages

Buyers Stock Status, Inventory Movement, Usage, Reorder Guides

In-Transit, PO Status, PO Review, Receiving, Value Verification

AP Aging, AP Journal, Approve to Pay, Bank Reconciliation, Cash Requirements

Commissions, Commission Exceptions, Item Sales


Scheduling Utility

entree new task schduler screen
Click to Enlarge

You can schedule reports to automatically run on an individual workstation, or the whole network.  You can schedule reports to run at a set time on regular daily, weekly, or monthly cycle.  


Search Screens

entree inventory search screen
Click to Enlarge

Like most features in entrée, Search Screens are completely customizable.  Search Screens are available so that you can immediately find a specific brand, customer, vendor, invoice, etc.  For additional ease of use, our Search Screens supports displaying images, as visuals are more intuitive. 

 

  • Innovative Software Built for Successful Food Distributors
  • General Features
  • Inventory Control
  • Cost/Pricing
  • Invoicing
  • Accounts Receivable
  • Purchasing
  • Reports/Labels
  • Dashboards
  • Scheduling Utility
  • Search Screens

System Requirements

    Last Updated: 1/24/2023

    GENERAL INFORMATION

    • •NECS recommends that the Sybase Advantage Database and entrée software are installed on their own dedicated server.

    • •NETWORK CONNECTIVITY:

      • •The server and workstations running entrée should be connected to the network via Ethernet cable.

    • •HARD DRIVE SELECTION:

      • •Solid State Drives (SSD) recommended

      • •Recommended Read/Write Speeds: Read: 3500MB/s +; Write: 3000MB/s +

      • •Recommended Hard Drives:

        • •Samsung 970 EVO Plus

      • •CPU SELECTION:

        • •For all servers and PC’s running entrée, NECS recommends having a CPU with a Single Thread Rating of 2600+. To verify the performance of a CPU you’re considering, please visit the following site:https://www.cpubenchmark.net/CPU_mega_page.html

        • •Below is a performance breakdown based off CPU Single Thread Ratings to give you an idea of what to expect based off the CPU you select:

          • •Under 1500: Poor Performance

          • •1800-2100: Low Performance

          • •2300-2500: Good Performance

          • •2600-2900: High Performance (Recommended)

          • •3000+: Extreme Performance

      • •MONITOR & DISPLAY SETTINGS

        • •Recommended Screen Resolution: 1920x1080

        • •Minimum Screen Resolution: 1360x768

        • •Large text and font scaling are not supported in entrée. Depending on your OS, the settings might be labeled differently, but it is recommended to keep the display setting that controls this set to “100% (Recommended)” or “Small”. The exact verbiage of this setting depends on the OS you are running.

    SERVER REQUIREMENTS:

    • •CPU

      • •Single Thread Rating: 2600+

      • •Core Count: 8 core minimum, 12 core maximum

        • •More than 12 cores will not yield any more performance

      • •Suggested CPU’s: Latest Intel i7 (i7-12700), i9 series (i9-12900); Xeon E-2378, Xeon E-2388G

    • •RAM & Advantage Settings

      • You can use the System Optimizer Tool to calculate how much RAM your server will need, as well as what your Advantage settings should be set too.

    • •Hard Drive

      • •Recommended Total Storage: 500 GBs and up. More might be needed depending on size of database.

      • •Minimum Space on C drive: 256 GBs. More might be needed depending on size of database.

    • •Supported Windows OS

      • •Server 2022, Server 2019, Server 2016, Server 2012R2 (including Standard & Server Essentials)

    VIRTUAL MACHINE (VM) SERVER REQUIREMENTS

    • •Same requirements as outlined above in the “Server Requirements” section.

    • •All resource allocations to the VM server should be “static”, not “dynamic”. Dynamic allocation can cause latency issues.

    TERMINAL SERVER REQUIREMENTS (REMOTE DESKTOP SERVICES):

    • •No more than 20 users should be assigned to each Terminal Server.

    • •CPU

      • •Single Thread Rating: 2600+

      • •Core Count: 12 cores recommended

      • •Suggested CPU’s: Latest Intel i7 (i7-12700), i9 series (i9-12900)

    • •RAM

      • •8 GBs per user + 16 GBs for OS

      • •For 20 users, 176 GBs would be required

    • •Hard Drive

      • •20 GB per user, 100 GB for OS

      • •For 20 users, 500 GB would be required

    • •The Terminal Server should only have the Client software installed on it. The Database files should be installed on a separate, production server.

    WORKSTATION REQUIREMENTS:

    • •CPU

      • •Single Thread Rating: 2600+

      • •Core Count: 6 cores

      • •Suggested CPU’s: Latest Intel i5, i7 series

    • •RAM

      • •16 GBs

    • •Hard Drive

      • •SSD recommended such as the Samsung EVO series

      • •256 GB recommended but needs vary depending on user

    • •Supported OS

      • •Windows 8.1, Windows 10, Windows 11

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necs entrée software for food distributors logo

NECS began in 1987 with the sole mission to produce top quality software for foodservice distributors. Distributors who run their operations with our Windows based entrée software are more profitable and operate more efficiently on reduced staffs. We have an enthusiastic user base who readily recommend entrée to other wholesale food distributors.

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322 East Main Street 3rd Floor Branford, CT 06405

Toll Free: 800.766.6327

Local: 475.221.8200

Fax: 203.208.0889

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ENTRÉE V4 SQL: THE LATEST GENERATION IN FOOD DISTRIBUTION SOFTWARE

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